Have you ever seen a demonstration where a presenter shows web pages right in their Powerpoint – without going online? How about when someone asks for help getting an image from the web into their project, but Cut & Paste will not work? Or maybe you’ve been asked by a support line to Email a picture of the error message appearing on your screen?

Screen Shot is a handy way to include a snapshot of a web page image in Emails, Word Documents, or Powerpoint slides.

How does Screen Shot work?
If you’ve done Cut & Paste in Windows, then this will sound familiar. First, locate the web page using your browser. Set up your screen to show exactly what you want to show, by changing the Window size or View. Once your screen looks exactly as you want to show it, you’re ready.

2. Next, click Start >

  1. Type PRINT SCREEN key at the top right of the keyboard.
  2. Next, click on Start Menu > Accessories > PAINT.
  3. In Paint, Edit > Paste.
  4. Save this File to your Desktop. Select “Save as Type”: JPEG.
  5. Use Insert > Picture (from file) to add this image to any Powerpoint or Word file. Use Attachment to include the file with an Email.

Tips

  • Paste a Screen Shot directly into a Word or Powerpoint without saving in Paint for one-time Screen Shots.
  • Use Picnik (online image editor) to crop or resize it.
  • Use ALT + PRINT SCREEN to reproduce a selected Window, rather than the entire screen.
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